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Table of Contents
This article describes the following Fee objects and their hierarchy:
- Fee Schedule.
- Fee Schedule Term.
- Fee Schedule.
Fee Label for Application and Deposit Fee
The Application and Deposit Fee generation supports child fee based on the Fee Label selected in the Program Application, EDA Application, or the Fee Label (Override) in Program Enrollment.
When Application and Deposit Fee's child fees have the same Fee Label defined in the Program Application (or EDA Application), their amount will be used in the student's fee in the Program Enrollment.
- Application and Deposit Fees are created, and their child fees are labelled 'Online'.
- The Application and Deposit Fees are linked to a Program Plan, and the checkboxes 'Auto Generate Application/Deposit Student Fee' are checked.
- That Program Plan is linked to a Program Application (also works the same for EDA Application object), which has the same label 'Online'.
- The Program Application is approved, and the resulting Program Enrollment'sstudent fees will use the amount of the child fees from step 1.
Identifies the type of fee.
The automation in RIO Education is only using Course and Program fee unit at the moment.
|Loan Fee %||
This is the additional interest charges imposed by an educational institution when a student chooses to pay the tuition fee using government loan (VET Student Loan / FEE-HELP).
The value (%) entered here will be reflected in the Loan Fee calculation in the Course Connection.
|Parent Fee||This is to group fees and it is used in conjunction with Fee Label in the automation of defining fee for:|
|Fee Label||This is to identify the child fee within a group of fees. This is used to set a different fee to a Program or Course that may be delivered via a different method.
E.g. BUS101 Course may be $1000 for the default fee, but a child fee of $500 may be available for online study. The Fee label would be “Online”.
|Current Fee (Domestic & International)
||For display purpose only. The value is rolled up from a child fee schedule record if the child fee schedule is marked as “Current” = checked.
Current Non Tuition Fee (Domestic & International)
|(Obsolete since v3.2)
For display purpose only. The value is rolled up from a child fee schedule record if the child fee schedule is marked as “Current” = checked.
||Can be discounted by discount type Funding Allocations.
|Non-repeatable||A student will only get a Fee Line for this fee once, even if enrolling in multiple courses that all have the fee.|
The Fee Schedule object is a list of fees that relate to the Fee object based on date ranges (i.e. 2017 - 2018).
For example, if the standard course fee for a local course is $1250 in 2017 and $1400 in 2018, there would be a single fee object linked to all the Courses that have this fee, and two Fee Schedule records. In 2017, $1250 would show on the fee Amount field of the Fee object and in 2018, $1400 would replace it. The historical $1250 fee would still be visible in the related Fee Schedule.
Fee Schedules must be approved before the triggers can pick them up. There is a validation rule that prevents you from approving the Fee Schedule if there are no related Fee Schedule Terms set up (see more info below).
When a Fee Schedule is approved, it will also copy across some Fee information as a snapshot of what the fee was or will be like that that period. These copied fields include Description, Fee Unit, Discountable and Non-repeatable.
Note: Approval processes can be configured on fees so that only certain staff can approve fee changes.
|Fee Amount (Domestic)||The actual fee amount for domestic student.
|Fee Amount (International)||The actual fee amount for international student.
|Status||Approval status for a fee. It cannot be marked as 'Approved' until a Fee Schedule Term has been created for this Fee Schedule.|
The Fee Unit field on the Fee Schedule object is replaced with a new picklist field in v3.4. The new field will be populated automatically after upgrade. You may need to update your custom automation if you are using the old Fee Unit field.
Fee Schedule Term is where the Fee Schedule is linked to a Term. For example, if the duration defined in the Fee Schedule is the year 2018, the Fee Schedule will be linked to the Term that takes place in 2018.
For example, if BUS101 is offered in Term 1 2018, the correct fee for that time period would be found through the Fee Schedule Term link.
|Fee Schedule||Lookup to the Fee Schedule object.|
|Term||The Term that the Fee Schedule is linked to.|
If you need more categories for fee amounts than just Domestic or International, you can create a new Student Fee Type. You can create a new student fee type by creating a Student Fee Type custom metadata record, and some extra fields on related objects.
Please see Student Fee Type Configuration.