Term

Note: This is a part of master data objects that will be created and maintained by admin users for an educational institution.

Term is an EDA object that represents a length of study period that is intended to last. It is equivalent to a semester, and is used in Program Pathways to lay out the Courses a student has to take within a Term.

In EDA, a Term can be grouped by using “Parent Group”. However, we are not using this in RIO Education yet.

Online Term

Term Label = Online is used to identify an online Term.

Cohort Enrollment

Cohort Enrollment allows different cohorts of students (i.e. Freshman, Sophomore, Junior, Senior) to enroll to Course Offerings and Sessions, at different times. This allows admin to prioritize available places for enrollment for different batches of students.

This is achieved by creating different enrollment dates to be opened to different cohorts/batches of students. 

• Creating a Cohort Enrollment record at the Term level will apply to all Course Offering/Sessions under that Term.
  
  
• To create different enrollment dates for specific Course Offerings/Sessions (instead of one date for all under that Term), create a Cohort Enrollment record at that individual Course Offering or Session record.

For more information on Cohort Enrollment, head here. 

Extending Term's end date

If you have a requirement to extend your Term date halfway through the Term, there are a fair bit of data you need to update.

Let's say you plan on extending Fall 21 Term End Date from 13th Dec 2021 to 14th Dec 2021.

Easy - Change the Term End Date from 13th to 14th Dec 2021.

Medium - Review all your Course Offerings and update the End Date accordingly (if needed).

Hard - Session / Session Time. If you need to extend your Session Time's End Date to match your new Term Date, you will have to consider if you want to generate any new Session.

For example, 14th Dec 2021 is a Tuesday. If you have a Session Time to be generated every Tuesday from a Start Date till 13th Dec 2021, changing the End Date to 14th Dec means another Session Booking to be generated.

After you update the Session Time's End Date, you can click 'Save and Update Schedules' to generate the additional booking. Once this is generated, assign a Facility and Faculty Member (if applicable).

Grading Period Type

The 'Grading Period Type' field indicates a specific period of time where grading is done for a Term.

Indicates the grading period for the assignments or exams within the Term, i.e. Mid-Terms, Finals, etc. This could be changed from time-to-time throughout the Term as required.

As of v3.9, the Grading Period Setting‍ object now provides automation, whereby the user can define what value (i.e. Mid-Term) to be automatically set and displayed at a given duration of time.

For information on the setup, head here.

Important fields