Releasing Student Results
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Table of Contents
Releasing Student Results
Option 1: Course Connection level
Releasing of student results is done in the Course Connection record. The system admin has to:
populate the Grade Settings Type.
populate the Grade.
check the Release Grades checkbox.
To update the the grade scoring:
uncheck Release Grades.
adjust the Grade.
Credits Attempted, Credits Earned = Course.Credit Points.
Option 2: Course Offering level
This will affect all related Course Connections where Released Grade = Unchecked, and Enrollment Status not = Withdrawn.
Grade point average (GPA) is the measure used to summarize the students academic achievement.
In RIO Education, the GPA for a student’s Program is recalculated every time the result of a course is released. The fields involved in the calculation are:
Course Connection.Credits Attempted ( P - Credit Point of a Course ).
Course Connection.Grade Points ( G - Grade Points earned based on Grade Range as specified in Grade Settings ).
See example of the calculation (EFTSL (equivalent full time student load)) here.
The calculated GPA will be saved in the Program Enrollment record for reference purpose.
Note: Course.Credit Hours and Course Connection.Credits Earned do not play a role in the calculation.
Recognition of Prior Learning (RPL)
RPL is an assessment process that involves assessment of an individual's relevant prior learning to determine the credit outcomes of an individual application for credit.
RPL is important for two primary reasons:
Course completions and prerequisites. The admin can credit RPL and it counts towards the Course completion and the prerequisites.
Govt Reporting: There is a whole range of reporting requirements in AVETMISS, VET Student Loan and FEE-HELP.
An admin can mark a course as prior learning by selecting in the Course Connection Result area of the student’s Course Connection:
Grade Result = RPL.
Enrollment Status = Completed.
Release Grades = True.
An RPL grade value will be considered as Pass grade and will not impact the student’s overall GPA.
An RPL credit counts as if the Course has been completed and counts towards the completion progress the same way a completed Course would.
Grading by Grade Value
Alternatively, grading can be done with inputting Grade Value instead of Grade (score). When that happens, Grade Value Scoring Range will be used to determine which end of the Grade Range should be populated into Grade.
- Grade Value = Credit.
- Grade Range = 50 - 60.
- If Grade Value Scoring Range = Higher Range, the Grade will be automatically populated as 60 (the higher end of the range).
- If Grade Value Scoring Range = Lower Range, the Grade will be automatically populated as 50 (the lower end of the range).
Releasing grades for withdrawn/dropped Course
If a Course is withdrawn after the census date, the user will need to update the Grade Value (that represents withdrawal) and release the grades by checking the 'Release Grades' checkbox in the Course Connection.
Then, the details such as Grade Points and Grade Results will be automatically populated as per the defined Grade Settings.
See also: Course Connection
To update or amend credits attempted (without releasing grades) while a student is still enrolled in a Course Connection, see this article here.
To calculate grades but not release them for public view yet, see this article here.
To amend grades or results after they have been released, see this article here.