Facility
Used to represent buildings and rooms
Table of Contents
Overview
RIO Education uses Facility records to represent buildings and rooms belonging to a particular Location (Campus) Account.
These are then used during scheduling to make sure no classes are held at the same time in the same space.
If you are using our Housing extension, Facility records can also be used to represent student accommodation/dormitories, to make sure students are assigned suitable lodgings.
Please refer to our Session Scheduler documentation for instructions on how to perform this scheduling.
As an example, your campus might have a North Building and a South Building. You should create two Facility records to represent this, and then under each record, create further Facilities to represent the lecture halls, classrooms, computers labs, and libraries as needed.
Important fields
| Field name | Description |
| Account | Lookup to the Campus account |
| Parent Facility | An optional field to group a facility under a parent facility. For example, use this when the record represents a room in a building. |
| Capacity | Used to record the capacity of this facility, e.g. a lecture hall with 100 seats |
| Facility Type |
Used in Session Scheduler to identify the suitability of a facility for the selected Session record. By default the values are:
If you have the Housing extension installed, the following options will also be added to denote accommodation type facilities:
See also: Housing for students, Room Allocation Wizard |
When a Facility is created/updated, a new Resource will be created and linked to the Facility if there isn’t one yet. This Resource object will be used behind-the-scenes during the scheduling, booking and conflict detection process. There isn't much need to directly interact with it. The Resource will have the following info:
| Target field (Resource) | Source field |
| Name | Facility.Name |
| Resource Type | Link to a resource type record called “Location” (this will be created automatically if it does not exist). |
| Facility | Facility.Id |
| Active | Checked (default) |