Student Fee/Fee line behaviour
Student Fee/Fee line behaviour
(See also: Student Fee Generation, Student Fee and Fee Lines, and Payments)
The following are the fee use cases and steps (RIO Education and manual).
Before payment and census date
| Steps | RIO Education |
| Enroll units. | 1. Fee line is created with the Unit fee amount. 2. Student fee is created based on Term enrolled. |
| Withdraw units with scholarship - the only unit enrollment. | 1. Fee line is deleted. 2. Student fee is deleted. 3. Scholarship fee line amount becomes $0. |
| Withdraw units with scholarship - existing multiple unit enrollment. | 1. Fee line is deleted. 2. Scholarship Fee line amount remains to original disbursed if tuition amount owed is equal to or greater than original disbursed. Scholarship Fee line amount adjusted to tuition amount owed if tuition amount owed is lesser than original disbursed. |
| Scholarship is approved - PE has no unit enrollment. | No scholarship Fee line is created. |
| Scholarship is approved - PE has unit enrollment. | Scholarship Fee line is created with the disbursed amount OR the amount that matched the tuition fee if tuition amount owed is lesser than original disbursed. |
When there is payment against the Student Fee
| Steps |
RIO Education |
Manual |
| Enroll more units - without existing scholarship. | Fee line is created with the Unit fee amount. | |
| Enroll more units - with existing scholarship. | 1. Fee line is created with amount less scholarship based on weightage. 2. Existing Fee line Fee HELP fee will be recalculated based on the scholarship weightage. |
|
| Withdraw units. | 1. Unit enrollment status = Withdrawn Requested. 2. No changes to Fee line (will not be deleted - requires manual intervention). * If same unit is re-enrolled, new fee line is created with scholarship amount re-calculated. * Scholarship will be auto-adjusted accordingly. If scholarship amount is greater than tuition fee, it will be auto-adjusted when the fee line changes (manual adjustment). |
1. Update Unit enrollment and zero out: - Fee Amount. - Upfront Payment. - Funding Assistance. - Fee HELP. 2. The above update will reflect zero amount in Fee line too. Student will have a negative outstanding payment (credit). |
| Edit upfront. | Upfront Payment Amount can be edited resulting in Outstanding payment being adjusted. | |
| Delete unit enrollment. | Fee line record remains including fee amount etc. but unit enrollment association is removed. |
After census date
| Steps | RIO Education | Manual |
| Enroll into units. | Error is displayed: Something went wrong. Please review the list below. P2AN1 2022 SP 1 - SYD: A validation rule is preventing this record from being processed. The validation rule might be on this record, or on a related record that's being updated. VALIDATION MESSAGE: Cannot update locked Fee Line. |
|
| Withdraw from units. | 1. Unit enrollment status = Withdrawn Requested. 2. No changes to Fee line (will not be deleted - requires manual intervention). If the same unit is re-enrolled, a new fee line is created with scholarship amount re-calculated. |
1. Update Unit enrollment and zero out: - Fee Amount. - Upfront Payment. - Funding Assistance. - Fee HELP. 2. The above update will reflect zero amount in Fee line as well. Student will have a negative outstanding payment (credit). |
| Scholarship amount is edited after disbursed. | Pre-generated Fee line scholarship will not be updated. | Require manual intervention. |
| Edit upfront. | Error is displayed: Error. Failed to update related Unit Enrollment: Update failed. First exception on row 0 with id a25N0000002QqnMIAS; first error: FIELD_CUSTOM_VALIDATION_EXCEPTION, Cannot update locked Fee Line: []. |