Study Credits
Table of Contents
Study Credits
This requires the Short Course Feature license.
Introduced in v3.12 as part of Continuing Education, the Study Credits object represents “vouchers” that can be used when buying a course (Study Offering).
Study Credits will offset the amount that needs to be paid for an individual course.
- Not to be confused with Discount Code, which is applied against the total amount of all the courses ordered.
For example, Universal Containers Inc. has bought some Study Credits for its employees to take some upskilling courses related to the IT field.
Employees from the company can use the Study Code to waive the course fees, when they register for any course from the Study Area of ‘Information technology and computer science’.
The Study Credits will be applied against the Order Line to offset its amount.
In this example here, Universal Containers Inc. has bought 5 Study Credits, for their employees to sign up for IT courses.
1 Study Credit has already been used by its employees when buying the course.
Study Credits can also be bought for a specific individual, rather than an entire organization. In this case, the Study Credits will need to specify a Contact (instead of an Account).
As of v3.18, institutions now have the ability to create a "Credit Note" for users where a class has been cancelled and a refund is not given.
For example:
-
A class is cancelled because the tutor is unavailable, but the class has already been booked. In this scenario, a user should either get a refund or a Study Credit.
- A student withdraws from a class, and rather than a refund, the institution may choose to give them Study Credits.
Important fields
| Field | Description |
| Code |
Specify a unique code for this Study Credit record. Not to be confused, with ‘Study Codes’, which are the codes that are used to waive the order line (fees from buying a Study Offering). |
| Account |
The Account of an organization, company, etc. that these Study Credits are for. Members from said organization can use these Study Credits. |
| Contact | A Contact that these Study Credits are for. |
| Expiry Date | The date after which these Study Credits can no longer be used. |
| Status |
A formula field:
Note that you can override this with the ‘Status (Override)’ field. |
| Activation Status |
Manually overrides the ‘Status’ field, with the following values.
|
| Quantity Type |
(v3.18) A picklist field to indicate the type of credit:
If Quantity Type = Currency, the Study Credit's Quantity will be used as extra funds to be credited towards linked Order Lines. |
| Quantity |
The amount of Study Credits that are available for use, either by members of an organization (Account), or a specific individual (Contact). Students and guest users will not be able to use more Study Credits than what is available. See the trigger here.
As of v3.18 and the newly introduced ability for Study Credits to support currency, this field can track:
|
| Used Quantity |
The amount of Study Credits that have been used. For each Study Credit applied, this is counted as 1 usage. See the trigger here. |
| Remaining Quantity | The balance of Study Credits left unused. |
| Study Codes | The code that will be used to waive the order line (fees from buying a Study Offering). |
| Study Area |
Study Credits can be applied when buying courses (Study Offerings) from the specified Study Area, e.g. Law, Science.
|
| Delivery Method |
Study Credits can be applied when buying courses (Study Offerings) that are delivered using this specified method, e.g. Classroom, Online - Self Learning / Instructor Lead.
|
| Total Study Registrations |
(v3.25) The total number of study registrations registered and completed using the study credit. |