Description

RIO Education has the Faculty Connection Wizard component to allow an internal user with the right permissions to assign a faculty to the specific Session and Session Time respectively. This wizard will form a faculty's Session Connection upon successful submission.

However, there are scenario where the Faculty Connection Wizard does not support, for example, a "past session" where its end date is a historical value. For tracking purposes however, there is an intention to form the faculty's Session Connection.

Resolution

In the case that the Faculty Connection Wizard does not work due to certain circumstances, one way to achieve this is to manually create the Session Connection. It would involve creating a new Course Connection or linking it with an existing Course Connection in this case.

Locating "the" existing faculty's Course Connection

The key here is to locate if there is already a Faculty record type Course Connection that is already linked with the specific Course Offering (that the Session is linked with).

If there is already one (for example, the faculty has been assigned to another Session that refers to the same Course Offering), ensure that the Session Connection is created against this Course Connection instead. See section 'Creating Faculty Session Connection' for details on manually creating a faculty Session Connection.

If there isn't a Course Connection yet, manually create one. See section 'Creating a new Course Connection for Faculty' for details.

Creating a new Course Connection for Faculty

If creating a new Course Connection for the faculty is necessary, the following are the minimal fields to be populated:

• hed__Contact__c = {The Faculty member}
  
  
• hed__Course_Offering__c = {The appropriate Course Offering record}
  
  
• RecordTypeId = {The Faculty record type}
  
  
• hed__Account__c (Contact's Academic Program) = {courseOffering.hed__Course__r.hed__Account__c}
  
  
• rio_ed__Faculty_Roles__c = {Usually the possible roles which this faculty member is holding against the Course}
  
  
• hed__Status__c (Status) = {Default 'Current'}

Proceed to the section 'Creating Faculty Session Connection' for details on manually creating a faculty Session Connection.

Creating Faculty Session Connection

When creating a Session Connection for Faculty, following are the minimal fields to be populated:

• rio_ed__Course_Connection__c = {The related Course Connection}|
  
  
• rio_ed__Session__c = {The related Session}
  
  
• Name = {Give the Session Connection a name}
  
  
• rio_ed__Faculty__c = "true"
  
  
• rio_ed__Faculty_Roles__c = {The roles which the faculty is assigned with for this Session}
  
  
• rio_ed__Status__c = "Current"
  
  
• rio_ed__Session_Time__c = {The specific Session Time of the linked Session}
  
  
• rio_ed__Auto_Attendance_Creation__c = "true"
  
  
• rio_ed__Faculty_Confirmed__c = "Confirmed" (In most cases it will be "Confirmed" and assuming that this is why the Session Connection is needed to be created)
  
  
• rio_ed__Start_Date__c = {The specific start date of this Session Connection}
  
  
• rio_ed__End_Date__c = {The specific end date of this Session Connection}