Evaluation Template Creation

Admin users will be able to create and manage Evaluation Templates, which define the structure and questions used in the evaluation form.

Evaluation Template

• Evaluation Templates serve as the main configuration for an evaluation form, grouping together all related questions.
• You can refer to Evaluation Template for details.

Evaluation Items (Survey Questions)

• Evaluation Items represent the individual questions within an Evaluation Template.
• Multiple question types are supported, allowing flexibility in how responses are collected.
• Administrators can also configure whether a response is mandatory for each question.
• You can refer to Evaluation Item for details.

Assignment of Course Evaluation Template

The created Evaluation Template can be assigned to one or multiple courses, enabling reuse across different course. 

Note: This assignment is specifically applicable to course evaluations. For generic evaluations, this step is optional and can be skipped.

Evaluation Request Creation

Admins can configure the date and time for creating Evaluation Requests and sending invitations to students by setting the Evaluation Open Date/Time field at the term level. A time-based workflow is triggered at the specified Evaluation Open Date/Time, which enqueues a job to generate the evaluation requests. 

Send Evaluation Email

The evaluation request will be created with status of "Sent", and a flow is automatically triggered to send the invitation email to the respective participants.

By default, faculty members are not able to view evaluation results submitted by students. The Admin or Registrar team must first review the responses before making them available to faculty. This process is managed through a wizard at the Term level.

Once reviewed, the Admin/Registrar can choose to publish or unpublish the evaluation results, controlling when faculty gain access.

Receive Course Evaluation Email

Students will receive the course evaluation invitation email at the configured Course Evaluation Open Date/Time. The email contains a secure link that directs them to the course evaluation form.

Course Evaluation Form

Access to Course Evaluation Form

• Students can access the form by clicking the link provided in the email
  
• If the student is not already logged in, they will be prompted to log in before accessing the form.
• Once the form is successfully opened, the Evaluation Request status will automatically be updated to Opened.

Complete/Submit Course Evaluation Form

• Students can provide responses to all evaluation questions within the form.
• Upon submission, the responses are saved as final, and the student will not be able to edit or resubmit the form.

Students are able to view both pending course evaluations (Evaluation Requests) and their past submissions. This can be accessed from Home Page > Evaluation.

List of evaluation request will be displayed:

• For Evaluation Requests with a status of Sent or Opened, students can click the link provided in the record to access and complete the evaluation form.
  
• For Evaluation Requests with a status of Completed, students can view the responses they previously submitted. These responses are read-only and cannot be edited or resubmitted.
  

Faculty can view only their own course evaluation summaries. This can be accessed from Home Page > Course Evaluation Report.

• Only the following responses will be available to faculty:
  
  
  • Faculty is the primary faculty of the teaching course.
  • The response is published by the Admin/Registrar.
• Faculty can download the summary as image.