RIO Challenge v4 - C05.02 - Assigning Faculty

Faculty assignments play an essential role in ensuring that each Study Session has a designated instructor or facilitator.

Every course requires faculty members to be assigned to specific sessions so that lectures and tutorials can be properly scheduled, managed, and delivered.

In this challenge, you will learn how to assign faculty members to Study Sessions, resolve scheduling conflicts, and verify their assignments using the Study Session Scheduler.

Learning outcomes

1. Understand how to assign faculty members to Study Sessions using Study Session Scheduler.
2. Understand how to resolve scheduling conflicts using Study Session Scheduler

What does success look like?

1. Able to assign faculty members to Study Sessions.
2. Able to resolve overlapping schedules.
3. Able to view a faculty's updated Study Session assignment.

Related challenges

1. RIO Challenge v4 - C05.01 - Study Session Setup

Estimated time to complete

10 minutes.

Steps to complete the challenge

Courses require faculty members to conduct classes.

In RIO Education, faculty members are represented by Individual Enrollments with the Faculty record type. These enrollments are then linked to Study Sessions, allowing scheduling and timetable management.

In this challenge, Albedo Ford is assigned to teach both AC104 and CR104. However, these sessions overlap, and Albedo cannot attend both at the same time. Fortunately, Amber Ford is also qualified to teach AC104, and you will reassign the session to her.

1. Click on the 'RIO Challenge' tab at the bottom left of the page. Click on 'Initiate Challenge' to generate the data required for this challenge.
   
   
   
   
    
2. From the App Launcher at the top left of the page, search for ‘Study Session Scheduler’.
   
   
   
   
    
3. Click the ‘Faculty’ view.
   
   
   
   Observe the list of Faculty members, and identify Albedo Ford's record.
   Notice that the Study Session ‘C05.02 - AC104 - Tutorial’ and ‘C05.02 - CR104 - Lecture’ have red faculty icons, and the Study Events on the scheduler are marked red as well.
   
   
   
   This indicates that the two Study Session shares a Faculty member, at the same time.
   
   Since Albedo Ford cannot teach two classes at the same time, we will need to reassign one of the Study Session to another faculty member.
   Luckily, Amber Ford is also qualified to teach AC104 tutorials, and is available during the tutorial session.
   
   
    
4. First, we will need to unassign Albedo Ford from the Study Session ‘C05.02 - AC104 - Tutorial’.
   
   Click on the Study Event for ‘C05.02 - AC104 - Tutorial’, then click ‘Unallocate’.
   
   When prompted, choose to unallocate all recurring events for Albedo Ford by choosing the ‘This and future events’ option.
   Since there is only one Study Session Time for the tutorial class, we can skip applying this allocation to “All”
   
   
   
   Click ‘Confirm’.
   
    
    
5. Now, only the Study Event for ‘C05.02 - CR104 - Lecture’ is still assigned to Albedo Ford.
   Observe that the Study Event is no longer marked red, and the Faculty icon for the study session has also turned green.
   
   Observe the Study Session for ‘C05.02 - AC104 - Tutorial’.
   Notice that the Faculty icon is now an amber color. This indicates that there are some, or all, Study Events with no faculty assigned to them.
   
    
    
6. Let's assign Amber Ford to C05.02 - AC104 - Tutorial.
   There are 2 ways to assign a faculty to a Study Session: via drag-and-drop feature or via the faculty icon.
   We will go over the drag-and-drop feature first.
   
   Click on the drop-down icon for C05.02 - AC104 - Tutorial, and select ‘Preview’.
   
   
   
   Select Preview Unallocated only, and choose “From a date”.
   Then, select this week's Monday.
   
   
   
   The Study Event for C05.02 - AC104 - Tutorial will appear at the Workpad row.
   
   
   
   Drag the Study Event down to Amber Ford's row on the same day and time.
   
   When prompted to edit the recurring events, select ‘This event only’ and click ‘Confirm’. This will only assign this particular Study Event to Amber Ford.
   
   The Study Event is now allocated to Amber Ford, and the Faculty icon has turned green for that particular week.
   
   
    
7. Let's proceed with the second way: via the faculty icon.
   
   Navigate to Next Week.
   Notice that the Faculty icon has turned amber again.
   
   
   
   Then, click on the faculty icon for C05.02 - AC104 - Tutorial and fill in the information below:

Click ‘Save’.

8. Notice that the Faculty icon has turned green since all Study Events have been assigned a faculty.
   Navigate to the next week to verify that the Study Event is indeed assigned to Amber Ford.
   
    
    
9. Congratulations, you have completed the challenge! Click on the 'RIO Challenge V4' tab at the bottom left of the page, and click on 'Complete Challenge'.